Introduction to Course Management in the LMS

Let's look at how courses are organized in the LMS.

  • Courses are grouped into course sets.
  • The course is created in the LMS and is the shell or “home” your SCORM Object will be loaded into.
  • Your SCORM Object (zip file) is the output of your authoring software such as Knowledge Anywhere's Course Builder , Adobe Captivate, or Articulate.

It is important that we distinguish these terms from each other. Course sets are a group of individual courses. For example, you could group your courses into a sub-topic (syllabus) or a course set could include all the different language versions of the same course.

Creating Your First Course

Uploading your content into the LMS is extremely simple. In this section, let's walk through setting up and uploading your first course.

  1. Make sure your course meets the requirements stated in the course compatibility section. Your course should be in zip format.
  2. Log in to the LMS using your administrator account and navigate to Manage Courses under the courses tab.
  3. Click on the Add New button to create our new course in the LMS. This will create the home for us to upload our SCORM object into (course zip file).
  4. Fill out the form:

  • TYPE:
    • Online Course: The most common course type. Allows you to upload your SCORM-compliant online course.
    • Classroom Course (Instructor Led Training): Use this type for classroom courses or webinars. This course type includes a registration feature that can be used to monitor and confirm attendance.
    • Self-Study Course: Use self-study courses to distribute static documents such as PDFs. Examples may be a workbook, study guide, job aid, etc.
  • COURSE NAME: The name of the course as it will appear in the user's transcript and the course list.
  • DESCRIPTION: Description of the course as it will appear on the course page.
  • DURATION: Expected amount of time to complete the course.
  • CERTIFICATE AVAILABLE: When checked, the default certificate will be available for download after the user completes the course.
  • SOCIAL BUTTONS: When checked, users will have the ability to share links to courses over Twitter, Facebook and LinkedIn. Note: Sharing the course over social media does NOT change the viewing permissions of the course. Users must still log in to Quest Track to view the course.
  • TAGS: Use tags as a way to improve the organization of your courses. Separate your tags with commas. Users can then click on a tag from the course page to see other courses with the same tag. For example, a course called “Introduction to Golf” might have the tags:
    • Golf
    • Sports
    • Introductory
  • FEATURED ON: Select a date to have the course be featured on the LMS “Welcome” page when learners first log in.
  • SURVEY: Attach a survey form to ask for feedback after a learner completes the course.
  • ACTIVE: Checked by default. If you uncheck the box, the course will be marked as inactive and will not be displayed in the assigned course set until marked active.

5. Click “Save.”

6. Click the “Upload” button next to the newly created course. Browse for the course zip file on your hard drive and click “Save.” After the system loads the course package into the LMS, you will receive a confirmation message letting you know the upload was successful. Large courses may take a few minutes to upload. If you receive the error message “File URL required” you may have an issue with your IMSMANIFEST.xml file.

Organizing Your Courses and Learners

Organizing your courses in a concise and clear manner is crucial to the learners' experience. The LMS gives you some powerful ways to organize your courses: groups, course sets, categories, tags and prerequisites.

But how would we utilize these to organize our courses?

  • Course sets group your courses into a syllabus. Course Sets can be assigned to one or more groups.
  • Categories organize your course sets into relevant topics. A course set can belong to one or more categories. Add categories under the Manage Categories sub-menu item; assign them when editing or creating a course set.
  • Tags further segment your courses into more specific sub-topics. Courses can have one or more tags associated. Assign tags by clicking on the Tags button between the Edit and Delete buttons on the Manage Courses sub-menu.

We've already discussed organizing learners:

  • Users can be assigned to one group and will only see course sets assigned to the group (as well as courses in public groups).

Let's look at an example. Imagine your Quest Track provides instruction on popular games. Here's one way you could organize courses.

I am a learner logging into the system. I am presented with a welcome message upon my successful login. I click on Catalog (or Self-Paced e-Learning) and I am presented with a list of games. These are categories.

  • Golf
  • Darts
  • Pickleball
  • Basketball

I decide that I want to learn about golf. I click on golf and see a list of course sets:

  • Fundamentals for Beginners
  • Intermediate Skills
  • Advanced Golf
  • Equipment Selection
  • Famous Courses

(Note that, if smart login had been used to identify me as a golfer, then I could be restricted to seeing only golf courses. If this were the case, I would not have seen the darts, pickleball, and basketball categories in the previous screen, because those categories do not contain courses on golf.)

I am new to the game of Golf and select Fundamentals for Beginners. I am then taken to a list of courses in that course set:

  • Basic Rules of the Game and Key Terms
  • Introduction to Clubs
  • First Step: Gripping the Club
  • Second Step: Basics of the Golf Swing

I am interested in the basic rules of the game of golf, so I select the course by simply clicking on it. I am taken to a page that lists out the details of the course; I read the course description and launch the course by clicking the large Launch button at the top of the page. The course launches in a new window (popup) and I complete the course, then close the window.

After I close the course, I notice the page refreshes and I am still on the course detail page where I launched the course. I am interested in learning more about the fundamentals and notice there is a 'Tags' section on the course detail page. Some of the tags available to me are:

  • Golf
  • Beginner
  • 101
  • Fundamentals

I want to keep developing my fundamentals, so I select the Fundamentals tag. A list of courses with the Fundamentals tag is shown to me, including the courses' star ratings. This list also includes courses on the fundamentals of darts, pickleball, and basketball, because those courses were also tagged with the Fundamentals tag. I notice there is a course called First Step: Gripping the Club. I click on the course name to bring me to the course details page for that course.

The above example is just that, an example. There are many ways you can go about organizing your courses and course sets. One common example is to categorize by job function. Due to the customizable nature of the LMS, not all features mentioned above may apply.

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